Workplace Policy

Remote Workplace Policy

Company Name: To Easy Solutions

Effective Date: 01-01-2023

1. Purpose

This Remote Workplace Policy outlines the guidelines and expectations for employees who work remotely either on a full-time, part-time, or occasional basis. Our goal is to support flexible work while maintaining productivity, communication, and accountability.

2. Scope

This policy applies to all employees of To Easy Solutions who are approved to work remotely, whether from home or another location outside of the company’s physical offices.

3. Eligibility

Remote work is a privilege, not a right. Eligibility is determined based on:

Job role and responsibilities

Past performance

Team collaboration needs

Management approval

Employees must receive written approval from their manager or HR before beginning remote work.

4. Expectations

a. Work Hours & Availability

Employees must adhere to their agreed-upon work schedule.

Must be reachable via email, Slack, Teams, or phone during business hours.

Notify your manager if you are stepping away for an extended period.

b. Communication

Attend all virtual meetings on time and be prepared.

Regular check-ins with managers/team leads are required.

Use shared calendars and status updates.

c. Productivity

Employees are expected to maintain the same level of performance as they would in the office.

Use company tools and time-tracking software (if applicable).

5. Equipment & Security

a. Equipment

To Easy Solutions may provide necessary equipment (laptops, monitors, etc.).

Employees are responsible for maintaining their equipment in good condition.

b. Security

Use secure Wi-Fi and VPN when accessing company systems.

Company data must be stored and shared via approved platforms only.

Keep all company documents confidential.

6. Workspace Setup

Employees must ensure they have:

A quiet and distraction-free workspace

Stable internet connection

Proper ergonomics to support health and productivity

7. Health & Safety

Employees are responsible for maintaining a safe and healthy work environment. The company is not liable for injuries incurred outside of the designated remote workspace.

8. Expenses

Pre-approved business expenses (e.g., internet upgrades, office supplies) may be reimbursed in accordance with the company’s reimbursement policy.

9. Policy Violations

Failure to follow this policy may result in disciplinary action, including termination of remote work privileges or employment, depending on the severity of the violation.

10. Acknowledgement

All employees must read, understand, and sign this policy before beginning remote work.

Signed:

To Easy Solutions

Muhammad Ishfaq

Owner & Founder